Privacy Policy for Espesyal Pinoy (Singapore)

Last Updated: 2024-04-04

1. Introduction

Espesyal Pinoy (Singapore) (“Society”, “we”, “our”, or “us”) is committed to protecting the privacy and personal data of its members, volunteers, and beneficiaries. This Privacy Policy explains how we collect, use, disclose, and protect your personal information in compliance with the Personal Data Protection Act (PDPA) of Singapore.

By joining Espesyal Pinoy (Singapore) or using our services, you consent to the collection and use of your personal data as described in this policy.

2. Personal Data We Collect

We may collect the following types of personal data:

2.1. Membership and Contact Information

  • Full Name
  • Date of Birth
  • Nationality
  • Gender
  • Contact details (email, phone number, address)
  • Emergency contact details

2.2. Special Needs & Support Information (if applicable)

  • Nature of special needs or medical conditions (optional and with consent)
  • Use of assistive devices or therapy requirements
  • Medical and support professional details (if shared by the member)

2.3. Membership & Engagement Information

  • Membership status and participation in events
  • Volunteer and advocacy interests
  • Payment records for membership fees or donations

2.4. Other Data

  • Photos or videos taken at Espesyal Pinoy events (with consent)
  • Any additional information voluntarily provided

3. How We Use Your Data

We collect and use personal data for the following purposes:

  • To process membership applications and renewals
  • To provide support services, programs, and resources for members
  • To communicate updates, newsletters, and important announcements
  • To facilitate event registrations and participation
  • To comply with legal and regulatory obligations
  • To process donations and maintain financial records
  • To assess and improve our programs and services

4. Disclosure of Personal Data

We do not sell, trade, or rent personal data. Your information may be shared only with:

  • Authorized society officers for membership and program administration
  • Government agencies, if required by law
  • Partner organizations or professionals providing services to members (with consent)

5. Data Protection & Security

We take reasonable precautions to safeguard personal data from unauthorized access, collection, use, disclosure, copying, modification, or disposal. This includes:

  • Restricted access to personal data
  • Secure storage and handling of physical and digital records
  • Regular review of our data protection policies and practices

6. Retention of Data

Personal data is retained only for as long as necessary to fulfill the stated purposes. Data may be securely deleted when no longer needed.

7. Your Rights & Choices

Under the PDPA, you have the right to:

  • Access, update, or correct your personal data
  • Withdraw consent for specific uses of your data
  • Request deletion of your personal information, where applicable

To exercise these rights, please contact us at [Contact Email].

8. Use of Photos & Videos

During our events and activities, we may take photos and videos for advocacy and promotional purposes. If you do not wish to be included, please inform us in advance.

9. Changes to this Privacy Policy

We may update this Privacy Policy periodically. Any changes will be communicated through our official channels.

10. Contact Us

For inquiries about this Privacy Policy or your personal data, please contact:

Espesyal Pinoy (Singapore)
espesyalpinoysociety@gmail.com